The first step for importing Closed Caption (CC) files is to make sure that you have the broadcasts setup correctly in the QuickScan Broadcast database. You get to this database by clicking the Media button on QuickScan’s main menu screen. Input the broadcasters and then input each program for each broadcaster.
For each program-record there will be a field called “Delimiter” and another called “Parse Interval”. What is entered (or not entered) into these fields will determine how QuickScan handles the CC file imported for that particular program.
Before we go any further you should determine which, if any, delimiter characters are being used in the broadcasts that you monitor. You can do this by opening the CC file in a text editor (such as Notepad or WordPad) and taking a look. Once you’ve determined this you can enter the delimiter character being used into the appropriate field in Broadcasts database screen (shown below).
If the CC file does not contain delimiter characters to identify the end of a story, you’ll have two or three other choices of how to import it:
You must now decide where your CC files will be created and stored. QuickScan needs to know this information in order to find the CC files to import them and then to archive them correctly once they’ve been imported.
1. Create two sub-folders for your CC files. One for the newly created files and one to store files once they’ve been imported (you can delete these files later or store them somewhere else). It is recommended that you create these folders as sub-folders in the ‘common’ folder where QuickScan’s other main data is kept.
§ On a stand-alone system this will be the c:\QSPro folder.
§ On a network this will be a mapped drive letter.
2. Name one of the new sub-folders “CCNew” and the other new sub-folder “CCArch” (these are recommended names, you may use something else, if you wish).
3. Open the Postech CCapture software. Go to the File menu and select “Setup Globals”. Click the “System” tab. Type in the path to the CCNew folder that you’ve just created. CCapture will now create the new CC files here.
§ Stand-alone systems path: c:\Qspro\CCNew
§ Networked systems path might be: J:\CCNew
4. Close or minimize CCapture, open QuickScan and go to the User Options. Select the “Closed Caption” tab and then type in the path to the CCNew folder in the box labeled “New CC files…” and then type the path to the CCArch folder in the box labeled “CC file storage…”.
Enter the location where the new CC files
will be created and a location where the CC files will be stored after the
stories have been imported into QuickScan.
Enter the location where the new CC files will be created and a location where the CC files will be stored after the stories have been imported into QuickScan.
With these things setup CCapture will know where to create the CC files and QuickScan will know where to find them to import and parse the news stories.
This method will allow you to import the text from a broadcast’s CC file and manually separate it into stories using QuickScan’s easy-parse screen.
1. Be sure that you have no delimiter or parse interval entered in the Broadcasts database (shown above in Initial Setup – Step 1) for the broadcasts you want to import with this method.
2. Click the CC Entry button on QuickScan’s main menu screen and select “Manual” from the options on the Import/Parse screen.
3. Enter the City, Station, Time, Program and Operator’s name. After the operator’s name is selected a Select File dialog box will open where you may select the CC file that you intend to import. Important: It is very important that you select the file that correctly matches the City, Station, Time and Program that you just entered. If you don’t, you’ll be putting the wrong broadcast information on every story record that’s imported for this broadcast.
Be sure to select the CC file that correctly
matches the broadcast information you selected!
Be sure to select the CC file that correctly matches the broadcast information you selected!
4. After selecting a CC file the screen below will appear with lines of closed caption text from the CC file. Simply read through the story and click with the mouse to place a check in the box to the right of the last line of each story. One line or multiple lines can be kept from importing by using the ‘record selectors’, which appear as gray boxes to the left of each line and then using the delete key on the keyboard. You may also use the “Del Line” check box, which will eliminate the line of text later, during the story processing. Use the <Page Down> key on your keyboard to quickly move through the stories. Editing of the text may also be performed in this screen.
Use the ‘record selector’ boxes to quickly
select single or multiple lines of CC text for deletion Place a check in the box to the left of the
last line of the story
Use the ‘record selector’ boxes to quickly select single or multiple lines of CC text for deletion
Place a check in the box to the left of the last line of the story
5. When checks have been placed in all of the boxes at the end of each story the logger clicks the “Process Stories” button, which parses each story into a record in the database and then displays the stories in the screen shown below where they may be edited further or appended to the permanent clip file.
6. When the CC Edit and Append form, shown below, becomes visible, you can perform more edits on the CC text or you may add summary and visual information in the Summary/Visuals field. The Summary/Visuals field becomes visible when “Show Summary Window” button is clicked. You may wish to ignore this field and add the extra information directly to the CC text itself so it will appear in subsequent reports. In this screen you may also add ‘flags’ to each story record (‘Clip Types’, ‘Clip Categories’, ‘Account Name’), run the spell checker and then append the new clip records to the main data file.
Add ‘flags’ to a story that can be used later
to identify a story with the QuickScan Search Engine
Add ‘flags’ to a story that can be used later to identify a story with the QuickScan Search Engine
7. At this point, when the “Append Clips and Close” button is clicked, the original CC file that is being parsed and imported will be renamed and moved to an archive folder for safekeeping.
With Method 2 you enter story delimiter characters directly into a CC file using a text editor, such as Windows Notepad or WordPad. Once the delimiters have been added to your CC files you can easily import a large number of them into QuickScan with the click of a single button. This method might be used as an alternative to Method 1.
1. Decide on the parse interval that you’ll use to show the end of each news story (such as: >>>). In QuickScan’s Broadcast database type these delimiter characters into the “Delimiter” field of those programs you’ll be editing and importing. Close or minimize QuickScan.
2. Open a CC file with your favorite text editor, such as Windows Notepad (if the CC file is too large for Notepad it will be opened automatically in WordPad).
3. Optional: Delete any extra lines from the text that may precede the start of the newscast. These only add clutter to the database. You should also remove the time codes to the left of the deleted lines. Be careful not to change any of the header information that appears above the story text!
4. Go to the end of the first story and type the delimiters that you decided on in step one (such as: >>>).
5. Now, with your mouse, drag the cursor over the delimiters and Copy them (you can use the <Ctrl> and <c> keys on your keyboard for a quick copy command or go to the Edit menu and select “Copy”).
6. Go to the end of the next story and place your cursor there by clicking that spot with your left mouse button. Paste the delimiters here (use the <Ctrl> and <v> keys on your keyboard for a quick paste command or go to the Edit menu and select “Paste”).
7. Go to the end of the next story and paste delimiters there (the delimiters you copied in the last step will remain in the Windows ‘clip board’ so there is no need to copy again). Continue with this process until you have placed a delimiter at the end of each story in the file.
8. Optional: Remove any extra lines that appear after the last story. You should also remove the time codes to the left of these deleted lines.
Be careful not to change this ‘header’
information when editing a CC file in a text editor such as Notepad! You may want to have employees remove ‘junk’
characters as they’re adding delimiters to the CC file. Tip: Hire work-from-home employees to add
story delimiters, titles and visuals to your CC files and then have them
email the edited files into your office where they can be quickly imported
Be careful not to change this ‘header’ information when editing a CC file in a text editor such as Notepad!
You may want to have employees remove ‘junk’ characters as they’re adding delimiters to the CC file.
Tip: Hire work-from-home employees to add story delimiters, titles and visuals to your CC files and then have them email the edited files into your office where they can be quickly imported into QuickScan!
9. When you have finished editing the CC file save the changes and open the next CC file you want to work on. Repeat the steps above for each remaining file.
10. Once the story delimiters have been added to all of the CC files it’s time to import them into the QuickScan database. To do this click the “CC Entry” button on QuickScan’s main menu screen and then select the “Automatic” option on the Import/Parse screen.
11. Click Continue.
12. After a short while a screen will appear with a log of all of the files that were imported into the database. For your convenience, this log may be printed, faxed or emailed and is a handy tool for troubleshooting should you need technical support.
This method assumes that you are not planning to edit the closed caption text in a CC file prior to importing it into the QuickScan database. This method also assumes that the closed caption text you are importing has delimiter characters already in the text or that you have chosen to parse the closed caption text by some interval of time where there are no delimiters. This is by far the quickest method for importing data although there are caveats.
1. In the Broadcasts database mentioned earlier a delimiter character or a time interval should be entered for each broadcast. QuickScan will import the file according to these settings. If these fields are left blank, QuickScan will not import the file.
2. Open the Import/Parse screen by clicking the “CC Entry” button on QuickScan’s main menu and select the “Automatic” option.
3. Click Continue.
4. After a short while a screen will appear with a log of all the files that were imported into the database. For your convenience, this log may be printed, faxed or emailed and is a handy tool for troubleshooting should you need technical support.
This is an option that is selected in the CC Import/Parse screen and is intended for news monitors who primarily log the news manually but want to use closed caption text as a backup or additional source of data. By selecting this option stories that are imported from CC files are placed into a file called CCCurrent.mdb (normally, data inputted into QuickScan goes into the Current.mdb file). This option should be used ONLY if you intend to use the CC data as a secondary data source.
For example: This feature should not be used if you log most of the news manually but want to use only closed captioning for the morning programs (although it might be used to import the afternoon and evening programs that are also being logged manually).
To search in the Alternate CC database “Other” must be selected from the “Current, Archive, Other” option box of the QuickScan search engine screen. When this option is selected a select-file dialog box will open where the CCCurrent.mdb file must be selected (the CCCurrent.mdb file will be located in the same folder as all of the QuickScan data files. This is the C:\QSPro folder on stand-alone systems and it will be in the common network file folder for network users).